UMRA – Student Account Approval Work Flow System

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If you want to learn the basics on how to connect to UMRA with its COM object, please see my original post on “Basics of UMRA COM”.

UMRA – Student Account Approval Work Flow System

In most of my blogs I talk about how you can create custom UMRA driven web portal that create users, create groups etc. However, in most cases you may want to put a create student account, or any type of account into a work flow process to ensure other departments approve of the request, or take action on the account prior to it going live in Active Directory. In this case, UMRA is the perfect for processing all the different work flow steps. How does it do this you might be asking. Well UMRA has the ability to connect to databases, pass database to databases, and create active directory objects, so with this in mind, it can handle the complete Work Flow you may want to process on a user creation. Now, again keep in mind that UMRA has the ability to create users from a CSV, database etc. but again, we are just focusing on when we see a new user account in a Student Information System SIS database, or csv, etc that we fire off this user account to be put into a work flow process. Ok, so below is a quick overview of one of the previous User Account creation work flow processes I’ve developed.

Step 1
Get connected to your datasource with UMRA. This datasource can be a csv, database, etc. This is the source your UMRA Automation project will be looping through hourly, daily etc. to look for new records that need to be in Active Directory.

Step 2
If your UMRA Automation project finds a record in your datasource that needs to be in Active Directory, instead of creating that in Active Directory, you can now add this record to another database for pending tickets, these tickets can hold when they were created, plus multiple approve columns for the different departments, or check points you want to have verified before it moves on in the work flow process. Now, don’t forget that when your process runs again, you need to make sure you already don’t have a previous ticket for a new account in the system.

Step 3
As your users are emailed about their approval in the work flow process, you can have links to a UMRA driven web portal where these users can accept / deny these tickets.

Step 4
Once all your tickets have gone through the work flow process, you can do a multiple of things. You can either have it so, once all the ticket have been approved, to then create the account in Active Directory, or you can have it then go into another IT or Admin Ticket System for final approval.

So I hope this helps some of you out there who might be thinking about going to this type of approach, if you have any questions please feel free to email.